Word Processing

Word processing is an application program that allows you to create letters, reports, newsletters, tables, form letters, brochures, and Web pages. Using this application program you can add pictures, tables, and charts to your documents. You can also check spelling and grammar.

Main Features

  • You can create professional documents fast, using built-in and custom templates.
  • You can easily manage large documents using various features like the ability to create table of contents, index, and cross-references.
  • You can work on multiple documents simultaneously
  • With the help of mail merge, you can quickly create merge documents like mass mailings or mailing labels.
  • AutoCorrect and AutoFormat features catch typographical errors automatically and allow you to use predefined shortcuts and typing patterns to quickly format your documents.
  • The print zoom facility scales a document on different paper sizes, and allows you to print out multiple pages on a single sheet of paper.
  • The nested tables feature supports putting one table inside another table.
  • You can export and save your word documents in PDF and XPS file format.

Typing Screen Objects

The open area below the rulers and toolbars is writing or typing area. There are certain objects that are a permanent part of the typing area. These are:

  • Insertion Point
  • Mouse Pointer
  • End-of-Document Marker

Insertion Point: The black vertical blinking line is the insertion point that is initially at the top left side of the typing area. It indicates the place where your typing is inserted into the document. As you type, the blinking line continuously moves along towards right inserting in that line whatever is typed.

When the up, down, left, or right arrows of the keyboard is used, the insertion point moves accordingly. When you move and place the cursor any where in the text and click, the insertion point shifts to that place from its current location indicating that it is ready to accept your typing.

Mouse Pointer: When you move the mouse around in the typing area, the mouse pointer is in the shape of a thin I-beam. As you move the mouse near the menu bar and tool bars, the mouse pointer becomes a pointing arrow. If you move the mouse pointer to some existing piece of text and click the mouse, you will see the insertion point in that spot of the text.

End-of-Document Marker: The horizontal line (like a short underline) at the end of the document (seen only when Word is in Normal view) is called end-of-document marker. This marker lets you know where the end of document occurs.

Keyboard Short-cuts

Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. A plus sign indicates that the keys need to be pressed at the same time.

  • Open a file: CTRL+O
  • New file: CTRL+N
  • Close a file: CTRL+W
  • Save As: F12
  • Save: CTRL+S or SHIFT+F12
  • Print Preview: CTRL+F2
  • Print: CTRL+P
  • Show/Hide paragraph symbols: CTRL+*
  • Spelling and grammar: F7
  • Help: F1
  • Find: CTRL+F
  • Replace: CTRL+H
  • Go To: CTRL+G
  • Select all - entire document: CTRL+A
  • Select from cursor to beginning of line: SHIFT+Home
  • Select from cursor to end of line: SHIFT+END
  • Go to beginning of line: HOME
  • Go to end of line: END
  • Go to beginning of document: CTRL+Home
  • Go to end of document: CTRL+End
  • Cut: CTRL+X
  • Copy: CTRL+C
  • Paste: CTRL+V
  • Undo: CTRL+Z
  • Redo: CTRL+Y
  • Format painter: CTRL+SHIFT+C
  • Left alignment: CTRL+L
  • Center alignment: CTRL+E
  • Right alignment: CTRL+R
  • Justified: CTRL+J
  • Delete previous word: CTRL+Backspace
  • Apply bulleted list: CTRL+SHIFT+L
  • Indent: CTRL+M
  • Page break: CTRL+Enter
  • Font face: CTRL+SHIFT+F
  • Font size: CTRL+SHIFT+P
  • Bold: CTRL+B
  • Italics: CTRL+I
  • Underline: CTRL+U
  • Double underline: CTRL+SHIFT+D
  • Word underline: CTRL+SHIFT+W
  • All caps: CTRL+SHIFT+A
  • Change case: SHIFT+F3
  • Subscript: CTRL+=
  • Superscript: CTRL+SHIFT+=
  • Make web hyperlink: CTRL+K
  • Go to next cell: Tab
  • Go to previous cell: SHIFT+Tab
  • Go to beginning of column: ALT+PageUp
  • Highlight to beginning of column: ALT+SHIFT+PageUp
  • Go to end of column: ALT+PageDown
  • Highlight to end of column: ALT+SHIFT+PageDown
  • Go to beginning of row: ALT+Home
  • Highlight to beginning of row: ALT+SHIFT+Home
  • Go to end of row: ALT+End
  • Highlight to end of row: ALT+SHIFT+End
  • Column break: CTRL+SHIFT+Enter
  • Copyright: © ALT+CTRL+C
  • Date field: ALT+SHIFT+D
  • Go to footnotes: ALT+CTRL+F
  • Show/Hide ¶: CTRL+SHIFT+8
  • Thesaurus: SHIFT+F7

Mail Merge

A common word processing task is to produce periodic mailings to send to different people or agencies connected to you or your profession or your business. The mailings features in Word can help you to organize your address data, get it into a document, and print it out in the desired format. The main uses of Word’s Mail Merge features are:

  • You can merge a list of names and addresses to a single letter that can be sent to different people in their names and addresses.
  • You can create categories, a single letter with variable information fields in it, or labels.
  • You can also produce merged documents such as directory lists, invoices, print address lists, or print addresses on envelopes and mailing labels.